Back to home page

Terms & Conditions

Any meeting or event being booked at the Royal Berkshire Conference centre will abide by the venues terms of trade. Should the Customer alter the contract in any form, the Company will treat the contract and terms of trade as null and void.

Please note that our terms of trade, to which all quotations, estimates and agreements are subject, are as follows:

1. DEFINITIONS.

In these terms of trade the following words shall have the following meanings: "the Company" means Leith's Limited, "the Customer" means the person, firm or Company which engages the Company to provide the Services at Leith's at the Royal Berkshire Conference Centre (RBCC) "the Services" means the provision of catering Services, function Services and supply of Consumables; "Consumables" means the food, drink, wines, spirits and tobacco supplied by the Company at the event; "the event" means the banquet, function, conference or specified occasion, the date of which has been agreed by the parties at which the Company is engaged to provide the Services.

2. CONSUMABLES

a) Company has the sole right to the provision of the Services in its designated areas at the event and no consumables may be brought into these areas. Where with the Company's consent Customers consume their own beverages a corkage charge shall be applied.

b) When drinks are sold on a sale or return basis and the Company reserves the right to charge for all opened bottles, notwithstanding the fact they have not been consumed. The customer should confirm the exact number of bottles required before the event.

c) When consumables are charged on a consumption basis, the Customer shall check the opening and closing of stocks of consumables in the present of the Company's representative(s). In the event of a Customer refusing or delaying to do so, the figures recorded by the Company shall be conclusive.

d) It is the Customer's responsibility to notify the Company of its authorised representative(s) for the event and to ensure that the authorised representative of the Customer signs for all orders of consumables. Where the Customer fails to notify the Company of its authorised representative(s) or orders are placed by persons other than a Customer's authorised representative, the figures recorded by the Company shall be conclusive and the Customer shall be bound to pay the charges for the Services. The Company will not accept any adjustments to the price unless this procedure is followed.

e) All consumables offered are subject to availability. Where consumables are not available, all reasonable endeavours will be made to offer the closest available substitute.

f) Prizes of wine, beer or spirits may not be consumed on the premises.

3. NUMBERS ATTENDING

a) At the time of booking the Customer shall provide details of the number of persons attending the event.

b) The Customer shall confirm the excepted numbers attending not less than 14 working days prior to the event and final catering numbers 5 × working days (excludes Saturday, Sunday and Bank Holidays) before the Event. Charges for the Services will be based on that number or the number actually attending, if greater. If the Company provides the Services for any number less than the guaranteed minimum number previously advised the Company's charge to the Customer will be based on the number previously advised and will nevertheless apply in full.

4. ROOM HIRE

Any rooms or areas of Leith's at RBCC made available to the Customer are by agreement with RBCC to whose terms and conditions of hire the Customer is also subject.

5. CHARGES

a) All charges for the Services will be the charges quoted by the Company at the time of booking (subject to any adjustment in accordance with these terms and conditions) or where no charge is quoted, the charge listed in the Company's [published price list at the date of acceptance of the customer's booking.

b) All charges are subject to Value Added Tax at the current rate.

c) All payments are required in Pounds Sterling.

d) RBCC requires at least an 80% prepayment at the time of confirming a booking, however should the value of your booking be less than £1000, full pre payment will be required.

e) A booking will not be considered confirmed until the designated payments have been paid in full. The Company reserves the right to cancel the provision of Services to any event for which deposits have not been paid by the due dates.

f) The Company reserves the right to make additional charges for events commencing before the set time stated on the contract or running on beyond the normal operating hours of 8am - 1.00 am indicated on the room hire Tariff.

g) Customers shall pay the balance of any charges outstanding within 14 days of the invoice date. The Company reserves the right to charge interest on overdue accounts at a rate of 2% per month.

h) All queries relating to amounts invoiced must be notified in writing to the Company within 7 days of the date of the event invoice.

i) If the Customer fails to make payment of nay charges on the due date then, without prejudice to any other rights or remedy available to the Company, the Company shall without liability to the customer, be entitled to cancel the provision of the Services and any orders for future Services from the Customer and charge the Customer the cost of recovery of payments outstanding.

j) Please note that all payments made by Credit Card for invoices over the value of £1000.00 will be subject to a 3% charge to cover the costs charged by the Credit Card companies.

6. CANCELLATIONS BY THE COMPANY

a) The Company may cancel the provision of the Services to an Event and forthwith terminate this Agreement and the rights granted to the Customer if:

i) Strikes, Riots or lock-outs affecting any of the trade in which RBCC is concerned; or

ii) Exceptionally adverse weather conditions; or

iii) Loss or damage by fire or floods, or any other cause beyond its reasonable control.

b) RBCC does not accept any liability and shall not be liable for non-completion of the package or for any delays arising as a result of:

i) The Customer is already in arrears with any payment due to the Company and/or RBCC; or

ii) A petition is presented or a resolution is passed for the winding up of the Customer (Except for the purpose of a reconstructing, amalgamation or members voluntary liquidation); or the Customer stops or threatens to stop payment of its debts or ceases or threatens to cease to carry on its business; or

iii) An encumbrance takes possession or a Receiver is appointed over the whole or part of the assets or undertaking of the Customer: or

iv) The Customer is unable to pay its debts within the meaning of Section 123 of the Insolvency Act 1986 or any statutory modification of re-enactment thereof; or

v) An application is made to the Court under Section 9 of the Insolvency Act 1986 for an Administration Order in relation to the Customer or if the Customer passes a resolution for the making of any such application to the court; or

vi) A proposal is made under Section 1 of the Insolvency Act 1986 for a voluntary arrangement in relation to the debts or affairs of the Customer: or

vii) The Customer shall convene a meeting of or propose to enter into any arrangement with its creditors generally; or

viii) The Customer (being an individual) is adjudicated bankrupt or dies

7. CANCELLATION BY THE CUSTOMER

a) A confirmed booking shall only be deemed to be cancelled, when the Company receives written notification of the cancellation.

b) Where a Customer cancels the provision of the Services the Customer shall pay to the Company the following charges:

i) Between 18 and 12 weeks notice of cancellation - 10% of prepayment

ii) Between 12 and 4 weeks notice of cancellation - 20% of prepayment

iii) Between 4 and 3 weeks notice of cancellation - 50% of prepayment

iv) Less than 3 weeks notice of cancellation - 100% of the estimated total amount

8. LIABILITY

a) The Company shall not be liable to the customer by reason of any delay in performing or any failure to perform any of the Company's obligations in relation to the Services if such delay o failure is due to any cause beyond the Company's reasonable control (but the charges may be subject to abatement by a fair and reasonable apportionment).

b) The Company shall have no liability to the Customer for any consequential loss to the customer arising out of or in connection with the provision of the Services pursuant to the Contract (Except in respect of death or personal injury resulting from negligence) and the total liability of the Company for any other loss of the Customer shall not exceed the price payable by the Customer for the Services.

c) All goods of any kind placed in the care of the Company, or that of RBCC are entirely at the owner's risk. RBCC accept no responsibility for any personal property or for any vehicles parked within the grounds of the Madejski Stadium.

d) The Customer shall, at their own expense, make well any damage, loss or injury arising in any way from the Customer, however such damage, loss or injury is caused and whoever causes it.

e) All bookings are accepted with our most advance knowledge of match fixtures/RFC/RFU Business. Neither Leith's nor the RFC/RFU will be held responsible for cancellation of functions due to late bookings or re-arranged matches.

9. GENERAL

a) No variation to these terms and conditions shall be effective unless agreed in writing and signed on behalf of the Company and the Customer.

b) These terms and conditions shall prevail over any conditions offered by the Customer

c) If the expression the Customer includes more than one person those persons shall be jointly and severally liable under these terms and conditions.

d) These terms and conditions shall be governed and construed in accordance with English Law and each party agrees to submit to the non-exclusive jurisdiction of the English courts as regards any claim or matter arising

e) The Customer is required to provide the Company with a full guest list, in surname alphabetical order, for security purposes.

f) The Customer will submit to the Company a sample of the guest invitation for any approval.

g) The client shall take full responsibility for its guests in ensuring that no one shall use any other part of the Madejski Stadium grounds save the suite which has been booked and its car park

All details are correct at time of printing (August 2005). However you may be advised of slight variations in specification and charge should circumstances dictate.